Have Success with Tendering: Understanding the Tender Selection Process

Have Success with Tendering: Understanding the Tender Selection Process

Understanding the tender selection process and the buyer’s evaluation process is the key to tendering successfully. Once you know what it takes for a supplier to be chosen by the buyer, you will know how to curate your response accordingly.

In this blog, we will cover the tender selection process, its stages and top FAQ’s regarding the selection process itself…


What is the Tender Selection Process?

The tender selection process is the process of selecting a vendor (supplier) or contractor that can provide goods or services at the best value to an organisation. Generally, this process involves preparing an initial list of vendors or contractors who may be capable of providing goods or services, obtaining offers and bids from the vendors or contractors, comparing the offers or bids, evaluating the vendors or contractors’ qualifications, and then selecting the most suitable vendor or contractor.

The selection process may also involve negotiations with the vendor or contractor to ensure the organisation obtains the most appropriate terms and conditions, price, and other related elements.


Stages of the Tender Selection Process

  1. Pre-qualification

Vendors interested in the project submit basic information about their company to the customer’s procurement team. This includes the company’s financials, references, and expertise related to the job. The customer reviews the materials and narrows down the field of vendors to evaluate more closely.

  1. Data Analysis

The customer reviews the remaining vendor’s financials and previous project performance to select the most qualified and cost-effective contractor.

  1. Design and Bid Proposal Evaluation

Once the vendor list has been narrowed down, each vendor submits a design and/or bid proposal. The customer reviews these documents to gain an understanding of how the vendor would approach the job.

  1. Vendor Presentations

After reviewing the design and/or bid proposals, the customer may conduct on-site meetings and presentations with the vendors to further assess their capabilities and fit for the project.

  1. Negotiate and Award

The customer negotiates with the selected vendor and awards the contract to the vendor. The terms of the contract should include a timeline, payment schedule, and an agreed-upon scope of work.


FAQs: Tender Selection Process

Q: How is a tender evaluated during the Tender Selection Process?

A: Your tender will be assessed using the buyer’s Evaluation Criteria which usually includes a number of factors—generally this will be in terms of your financial standing, expertise and procedural evidence.

Q: How long does the Tender Selection Process take?

A: This will vary depending on the size and complexity of the tender, however, it typically takes anywhere between two weeks and several months.

Q: What Happens after the Tender Selection Process?

A: You may be asked to present your bid, attend a face-to-face interview (clarification meeting) or conduct a site visit.


Anything else we can help with?

If you have any more questions then Tender VLE will have the answers for you.

Join the UK’s first-ever virtual learning environment to offer a range of free tender-related videos. Whether you have years of tendering experience or are starting out from scratch, Tender VLE will have something for you.

Think there’s something missing? If you can’t find the answers you’re looking for, then tell us more about the content you’d like to see!

See something you like? Contact our team for a quick chat and start your Tender VLE journey today.

How we can help!

Tender Writing

Once you’ve found the perfect bid for your business, send it our way. Our Bid Writers can take care of the whole thing for you they’ll even submit it on your behalf. They’ll let you

know what they need from you, providing you with a full Tender Writing breakdown.

Tender Ready

Our Tender Ready 4-week programme is perfect for businesses that have never tendered before. A Bid Writer will work with you to ensure you have everything in place to tender successfully. Tender Ready offers your business:

  • A 12-month subscription to one Hudson Discover
  • Access to Global Bid Directors and Senior Bidding Professionals.
  • An Organisation-wide Bid library, including 3 case studies, 5 CVs and policies.
  • Additional flexible benefits. 

Tender Improvement

If you’ve been tendering but aren’t seeing success from your current efforts, our Tender Improvement package can help. Our Bid Team will assess your previous responses and tender documents. They will work with you to improve for future submissions. This package includes a 12-month subscription to a Hudson Discover portal and additional tendering development services. 

Tender Mentor

If you’ve written your tender response and need it double-checked for errors, Tender Mentor can help. A Bid Writer will proofread your work for any inconsistencies, grammar, or spelling mistakes. They will also ensure it’s in line with the specification before you submit it. This is a great way of improving your skills and understanding of how to polish your tender.


Additional support:

Do you only require assistance with PQQs or SQs? We can help!

Submit the relevant information regarding the work you need, and we will provide a quote for the work agreed upon.

We provide support at all levels of the bid writing process, so if you simply need it proofread before you submit it, we can also help with that!


Our other divisions:


Wanting to impress a buyer? Our creative content agency Vocal is always on hand to help!

Our Vocal team are never afraid to be heard – we’re a loud bunch!

From micro-businesses to large organisations, we provide ways to make your business stand out from the crowd. We can transform your bid into a professionally designed tender document!

Vocal specialises in:


Our online virtual learning environment for Education, Enterprise and Home Learners is currently being used to power our platforms – Tender VLE and Procure VLE (Coming soon).

We believe in learning at your own pace, wherever you are!


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